Having an adequate balance between work, personal, and family life has become the central pillar that increases our productivity at work. However, to achieve this, we must learn to manage our time adequately in our daily lives.
Time management can be called effective when a person achieves certain daily goals within a specific period without making unnecessary mistakes and feeling exhausted at the end of their tasks. In addition, if their time is managed well, the person can also carry out personal and family activities and other additional projects.
However, many companies tend to manage their time poorly and generate certain repercussions for both employees and their own growth. Inadequate scheduling then leads to burnout syndrome in workers, which is an occupational phenomenon. Another consequence of poor scheduling in a company is that staff tend to “live from fire to fire.” This is why they make many mistakes: they are distracted, tired, anxious, or full of things to do. In this sense, it becomes more common for the worker to solve problems than generate results, become frustrated, and generate a feeling of failure.
Faulty planning also brings no progress in our own work because we do not achieve the results we should have daily, both professionally and personally. In addition, we tend to neglect the enjoyment of quality time with family or friends to have more time for work, which is an emotional driving force for any person.
As we know, an unproductive worker will also bring no productivity to the company. You may not be able to change poor scheduling of your business by being a regular worker, but you may try to deal with it by working on your personal time management. But how can we manage our time properly? Here are the four recommendations to improving your productivity:
1. Be objective with the use of the time you have available.
People often overcommit time, thinking they have 24 hours a day on their hands. But the reality is that most of those hours are already taken by other matters. For example, we have to take our children to school and attend two meetings in the morning, while in the evening, we have to resolve a personal matter and contact an essay writer to help our child improve their written expression skills.
The truth is that people do not have 8 hours to spare. We need to objectively define the available time per day to determine the daily tasks and our ways and periods to do them. By this, you will set up adequate and achievable goals daily, weekly, or monthly that will not drain your personal time and allow you to rest.
2. Establish a personal success plan.
A plan is essential to achieve personal and professional success, so a person should establish one to plan how they will manage their day-to-day life and projects. This plan should always include personal and work goals, as well as detailed ways and periods of achieving them. Remember that your time should be managed objectively to build an adequate algorithm. It is also imperative to determine your peak energy periods and carry out the heaviest tasks at these times or those that require the greatest effort from the collaborator.
3. Make room for rest.
Rest is a must-have point in every schedule. This does not mean going on holiday once a year for two weeks after working almost 12 hours every day. Rest has to take place during work periods and be additional to sleep.
Our brain usually works in two ways: in focused mode, when the person is concentrating on one thing, and in diffuse mode, where the brain wanders or thinks freely about different things simultaneously, for example, when exercising. In the latter, the brain goes from one thought to another depending on what the person is looking at, which helps oxygenate the brain. In addition, if the work is not done well in the focused mode, the solution can be found in diffuse mode instead. A good example is when you find a solution to your work-related problems while doing an activity in your leisure time. Resting is not only about sleeping, it is also about being active in other life aspects.
4. Communicate with your colleagues and superiors.
Sometimes at work, we get asked by our superiors to pay attention to another task while we are dealing with regular work scope or helping out a colleague. To avoid burnout and unnecessary conflicts, we need to be able to communicate that we are dealing with another important task at that moment or indicate to our colleagues that we will pause our work due to our boss’s request. In any case, never forget to communicate
Proper time management is key to productivity.
The main benefit of effective time management is reaching quality results in the shortest time both in companies and in the collaborator’s life. This is why to be productive, you have to
We often put pressure on ourselves to do things in one or two days. However, when we finish them, these tasks are incomplete, have errors, or are not of the quality we were looking for. This causes us to spend additional time correcting our mistakes and extending the task’s time. We have become accustomed to living in a culture of fixing errors versus getting things right from the start.
The most important rule of time management is to analyze time objectively. Start to get in the mindset and be realistic about how much time you have on your hands. Then set tasks that can be done in the time you have available. Sometimes there is no time at all. It means that you are assigning yourself more tasks than you are capable of doing.